Administrative & Community Support (Part-Time)

The Harmonium Academy

About the Harmonium Academy

The Harmonium Academy is an online and international in-person education platform devoted to harmonium, kirtan, and devotional music. In addition to self-paced courses and live online offerings, the Academy hosts workshops, trainings, and retreats both locally and internationally, serving a global community of students.

Role Overview

We are seeking a virtual, part-time Administrative & Community Support person to assist with day-to-day operations, student communication, and community engagement. This is a support role for Seth’s vision and the ongoing work of the Harmonium Academy, with an emphasis on professionalism, organization, initiative, and warmth.

This role is ideal for someone who enjoys supporting meaningful, heart-centered work, is comfortable navigating technology, and is interested in helping build and tend an engaged learning community.

This is a part-time role (approximately 5–10 hours per week to start) with flexible scheduling and potential to grow over time. Compensation is structured as a hybrid of paid support and access to Harmonium Academy programs, discussed individually.

Core Responsibilities

This role supports the day-to-day functioning of the Harmonium Academy across operations, communication, and community engagement.

• Provide day-to-day administrative and operational support for Seth and the Harmonium Academy team
• Respond to student and prospective student messages across email, social media, and the community platform in a timely and professional manner
• Guide students through inquiry, follow-up, and enrollment into memberships and courses by answering questions and supporting purchasing decisions
• Maintain accuracy and consistency across systems, including links, pricing, and written copy on the website, newsletters, and Mighty Networks
• Support community and social media engagement by fostering warm, relational interaction and participation
• Assist with ad hoc projects and operational support as priorities shift week to week
• Participate in weekly check-in meetings and communicate clearly about capacity, timelines, and feasibilityCommunity

Engagement & Social Media engagement

Support a warm, relational, and engaged presence across the Harmonium Academy’s online community spaces, including social media and the community platform (currently Mighty Networks).

• Respond to comments and direct messages in a friendly, thoughtful, and professional tone
• Engage with aligned accounts and community members (harmonium players, kirtan musicians, yoga studios, spiritual educators) through likes, short comments, emojis, or occasional replies when something genuinely resonates
• Foster meaningful participation by initiating simple discussion threads, reflection prompts, or check-ins inside the community platform
• Help identify engaged or curious community members and flag potential student conversations when appropriate
• Contribute ideas for keeping the community active, welcoming, and relationship-centered rather than purely promotional

Administrative & Tech Support

Support the day-to-day administrative and technical operations of the Harmonium Academy across multiple platforms.

• Manage and update content across web-based systems including Squarespace, Mighty Networks, email platforms, and scheduling tools
• Ensure accuracy and consistency across links, pricing, course descriptions, plan pages, and written copy
• Upload and organize content such as audio files, images, thumbnails, and documents as needed
• Assist with basic troubleshooting and navigation of platforms, escalating issues when appropriate
• Help maintain clear internal systems for tracking tasks, student follow-up, and ongoing projects
• Support the creation and upkeep of documents, guides, and internal resources using Google Docs
• Use AI tools (such as ChatGPT) thoughtfully to draft newsletters, responses, and internal documents efficiently

Additional Support

Provide flexible support across projects and initiatives as the needs of the Harmonium Academy evolve.

• Assist with short-term or project-based tasks as priorities shift
• Support planning, communication, and logistics for workshops, events, and retreats (locally and internationally)
• Conduct light research or exploration of tools, platforms, or workflows and report back findings
• Help organize information, documents, or processes to improve clarity and efficiency
• Collaborate with Seth and other team members on new initiatives as they arise

Who This Role is For

This role is best suited for someone who brings both professionalism and heart to their work.

The ideal candidate is:

• Professional, reliable, and experienced in administrative, operational, or community-based support roles
• A self-starter who can work independently, take initiative, and follow through without constant direction
• Highly organized and detail-oriented, with strong systems awareness and task management skills
• Comfortable navigating web-based tools and learning new platforms as needed
• Clear, thoughtful, and warm in written and verbal communication
• Flexible and steady when priorities shift, with the ability to adapt without becoming overwhelmed
• Motivated to support meaningful, heart-centered work and collaborate within a small team

A genuine interest in harmonium, kirtan, and devotional music is essential. Prior experience studying, practicing, or participating in Harmonium Academy offerings is strongly preferred.

Practical Details

Time Commitment: Approximately 5–10 hours per week to start, with potential to grow
Schedule: Flexible hours spread across five days per week. Some weekend availability is welcome but not required. Seth’s working schedule is primarily Monday–Friday
Work Location: Fully remote / virtual
Location: United States preferred; Europe may also be considered
Compensation: Hybrid structure combining paid compensation and access to Harmonium Academy programs; details discussed individually
Start Date: As soon as aligned

How to Apply

If this role feels aligned, please apply using the form below.
Selected applicants will be invited to a conversation.